Customers & Contacts
Keep customers, contacts, and related business records organised in one place, with the surrounding activity close by.
Welcome
Big-business administration, built for small business.
Xreference gives small businesses the structure, control and clarity of an enterprise platform, streamlining operations, centralising data, and driving better decisions.
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Enterprise-grade
Security & Reliability
Operational Clarity
Real-time Insights
Built to Scale
Grow with Confidence
Core tools
Everything is connected & organised.
Xreference brings the moving parts of a small business together in one organised workspace, helping the work stay current, connected, and easier to manage.
Suppliers & Purchases
Manage suppliers, track bills and purchase activity, and keep the buying side of the business connected to the records.
Sales & Invoicing
Create quotes, sales, and invoices in one workspace so the revenue side of the business stays current and visible.
Accounting & Payroll
Handle expenses, bills, accounting, payroll, and employee records without needing a second system.
Referrals & Commissions
Track referral sources and commission relationships so the people helping your business grow are not lost in the shuffle.
Reporting & Visibility
Give owners and managers a clear current view of the business without exporting, reconciling, and stitching together separate tools.
Scale without starting again
Built for the awkward middle where small businesses outgrow simple tools.
Xreference is designed to remove the pain of moving from one disconnected system to another as the business grows. One user can start cleanly, and the same structure can carry a larger team later.
- Centralised data
- Real-time operational insight
- Structure for growth
Support built by people who know the system
Supported by the people who build it.
Xreference is supported by the Protosoft team, often by people directly involved in building and maintaining the software. That keeps support close to the product, the workflows, and the real business situations Xreference was built to handle.
Screen aware help
Xreference's expert AI assistant is available in context, focused on the screen you are using. Ask what a field means, how to perform a task, or where to find something without leaving your workflow.
Lodge tracked support from the About screen
When something needs human attention, users can lodge a support issue, bug find, compliment, or request from the About screen inside Xreference. That creates a support item directly in the Protosoft portal, where it can be reviewed, answered, and tracked. Replies and status updates return to the user's About screen, so questions can be asked privately without turning them into a business-wide discussion.
Pricing
Start with a single user and just keep growing
Your first month of Xreference Standard is included with no credit card, then continue with the plan that matches how your business works.
Standard
Run the business
$19.95 / active user / month
For businesses that want core administration, accounting, payroll, reporting, and employee access connected from day one.
Includes
- Customers, suppliers and referrals
- Quotes, sales and invoices
- Expenses and commissions
- Accounting, employees and payroll
- Items, categories and pricelists
- Business Analyzer and reporting
- Employee portal
Professional
Run the people and jobs
$29.95 / active user / month
For operational teams that also need jobs, timesheets, assemblies, purchasing, inventory, stock locations, and service personnel access.
All Standard features plus:
- Jobs, scheduling and costings
- Timesheets and job activity
- Assemblies and item kits
- Purchase orders and inventory
- Stock control and locations
- Service personnel portal
Enterprise
Run the full operation
$39.95 / active user / month
For businesses that also need projects, equipment lifecycle tracking, loans, assets, advanced operational reporting, and customer access.
All Professional features plus:
- Projects and progress payments
- Units and equipment lifecycle history
- Loans and schedules
- Asset register
- Advanced operational reporting
- Customer portal
Simple per-user pricing.
Prices are per active user. Portal access is included with plans. Plan selection happens before paid access starts.
FAQ
Common questions before you begin.
Is Xreference only for large companies?
No. It gives small businesses the structure usually found in larger systems, while keeping the starting point practical.
Can I import my data from another system?
At this time, Xreference can import clean customer and item data from spreadsheet files such as Excel.
We do not currently import historical transactions from other systems. Xreference stores transactions with detailed operational context, and most older systems do not export enough information to map those records safely.
The aim is to start your Xreference workspace clean: bring across the useful master data, then build accurate new history from the day you begin. More import options may be added as the software continues to develop.
Can I pause my subscription?
Yes. If your business is seasonal or you need to step away for a while, you can pause your subscription and resume when you are ready.
This can be useful for tour operators, seasonal contractors, event businesses, and other businesses that do not operate at the same pace all year.
What happens after the included month?
You can continue with a subscription if Xreference suits the business. If it does not fit, you are not locked in.
Where is my data hosted?
Xreference is hosted in Microsoft Azure Australia Central under the Protosoft infrastructure model.
Support
Support when you need it
Xreference is designed to be explored during the included first month and used from within the system. When something needs human attention, email support keeps the request clear, traceable, and easy to resolve.
Contact
Send us a message.
Tell us what you need and we will respond by email. Support is handled remotely so requests can be reviewed and answered clearly.
Remote email support keeps requests traceable and gives us room to answer properly.